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Cubilis is a Belgian hotel booking engine that lets guests reserve rooms directly on a hotel website. Its core booking cookies are strictly necessary and rely on contract, while any analytics it adds needs consent, and guest data stays within the European Union.
Cubilis is a hotel booking engine and channel manager developed in Belgium that hotels embed on their websites so guests can check availability and book a room directly. It powers the reservation flow, calculates rates, and stores the booking details needed to confirm and manage a stay.
Cubilis sets functional cookies that maintain the booking session, remember selected dates and room choices, and prevent double bookings. It processes the personal data a guest provides to complete a reservation, such as name, contact details, stay dates, and payment related information, all of which are personal data under the GDPR.
The cookies needed to run the booking are strictly necessary and exempt from consent under Article 5(3) of the ePrivacy Directive. The reservation data is processed to perform the booking contract, and because Cubilis hosts data in the European Union there is no third country transfer in a standard setup.
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If you enable analytics or marketing features around the booking engine, those cookies need prior consent and must stay blocked until the guest accepts them. Keep the strictly necessary booking cookies clearly separated from any optional tracking in your banner and policy.
Sign a data processing agreement with the provider, confirm EU hosting, and record contract as the lawful basis for reservations. List the booking cookies as strictly necessary, set retention aligned with your reservation records and legal obligations, and gate any analytics behind consent.
Websites using Cubilis must obtain user consent under GDPR regulations.
DPIA considerations
Cubilis processes reservation data within the EU rather than large scale behavioural profiles, so a DPIA is generally not required for the booking function. Reassess if you add analytics or process special category data such as accessibility needs.
Sample consent text
We use Cubilis to manage your room booking. The booking relies on cookies that are necessary to complete your reservation; any analytics cookies are only used if you accept them.
Third-party domains contacted
cubilis.eubooking.cubilis.euCookies placed
| Name | Type | Duration | Purpose |
|---|---|---|---|
| cubilis_session | Functional | Session | Maintains the booking session and prevents double bookings |
| cubilis_search | Functional | 7 days | Remembers selected dates and room choices during the booking process |
Cubilis uses cookies for user preferences — inform visitors with a consent banner.
Cubilis sets functional cookies that keep the booking session, remember selected dates and rooms, and prevent double bookings. These are strictly necessary cookies for the reservation process.
The booking cookies are strictly necessary and exempt from consent under Article 5(3) ePrivacy. You only need consent if you add analytics or marketing features around the booking engine.
Processing reservation data relies on performance of a contract under Article 6(1)(b) of the GDPR. Any optional analytics cookies rely on consent under Article 6(1)(a) and Article 5(3) ePrivacy.
No. Cubilis hosts booking data within the European Union in a standard setup, so there is no third country transfer. Confirm the hosting location in your data processing agreement.
A DPIA is generally not required for the booking function because it processes reservation data rather than large scale profiles. Reassess if you add analytics or handle special category data such as accessibility needs.
Sign a data processing agreement, confirm EU hosting, treat the booking cookies as strictly necessary, keep any analytics behind consent, and set retention aligned with your reservation records.
Other EU based hotel booking engines offer comparable reservation features. The consent position is similar because booking cookies are usually strictly necessary.
List the Cubilis booking cookies as strictly necessary with their purpose and duration, and explain that they support the reservation process. Add any analytics cookies separately under a consented category.