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E-commerce

Cubilis

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Cubilis is a Belgian hotel booking engine that lets guests reserve rooms directly on a hotel website. Its core booking cookies are strictly necessary and rely on contract, while any analytics it adds needs consent, and guest data stays within the European Union.

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Overview

What does Cubilis do?

What Cubilis is

Cubilis is a hotel booking engine and channel manager developed in Belgium that hotels embed on their websites so guests can check availability and book a room directly. It powers the reservation flow, calculates rates, and stores the booking details needed to confirm and manage a stay.

What data and cookies Cubilis collects

Cubilis sets functional cookies that maintain the booking session, remember selected dates and room choices, and prevent double bookings. It processes the personal data a guest provides to complete a reservation, such as name, contact details, stay dates, and payment related information, all of which are personal data under the GDPR.

GDPR and ePrivacy implications

The cookies needed to run the booking are strictly necessary and exempt from consent under Article 5(3) of the ePrivacy Directive. The reservation data is processed to perform the booking contract, and because Cubilis hosts data in the European Union there is no third country transfer in a standard setup.

When consent is required

If you enable analytics or marketing features around the booking engine, those cookies need prior consent and must stay blocked until the guest accepts them. Keep the strictly necessary booking cookies clearly separated from any optional tracking in your banner and policy.

Practical compliance steps

Sign a data processing agreement with the provider, confirm EU hosting, and record contract as the lawful basis for reservations. List the booking cookies as strictly necessary, set retention aligned with your reservation records and legal obligations, and gate any analytics behind consent.

Compliance

Cubilis and the GDPR

Legal basis
Performance of a contract under Article 6(1)(b) GDPR for the booking and consent for any optional analytics cookies
Risk level
low
Applicable regulations
GDPR, ePrivacy Directive

Impact assessment (DPIA)

Cubilis processes reservation data within the EU rather than large scale behavioural profiles, so a DPIA is generally not required for the booking function. Reassess if you add analytics or process special category data such as accessibility needs.

Sample text for your banner

We use Cubilis to manage your room booking. The booking relies on cookies that are necessary to complete your reservation; any analytics cookies are only used if you accept them.
Cookies and trackers

What Cubilis sets and contacts

Tracking method
Booking engine with functional session cookies and optional analytics
Server location
European Union (Belgium)
Cookieless mode available
Yes

Cookies set (2)

NameTypeDurationPurpose
cubilis_sessionFunctionalSessionMaintains the booking session and prevents double bookings
cubilis_searchFunctional7 daysRemembers selected dates and room choices during the booking process

Third-party domains contacted (2)

  • cubilis.eu
  • booking.cubilis.eu
Questions

Frequently asked questions about Cubilis

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What cookies does Cubilis set?

Cubilis sets functional cookies that keep the booking session, remember selected dates and rooms, and prevent double bookings. These are strictly necessary cookies for the reservation process.

Do I need consent for Cubilis?

The booking cookies are strictly necessary and exempt from consent under Article 5(3) ePrivacy. You only need consent if you add analytics or marketing features around the booking engine.

What is the legal basis for Cubilis?

Processing reservation data relies on performance of a contract under Article 6(1)(b) of the GDPR. Any optional analytics cookies rely on consent under Article 6(1)(a) and Article 5(3) ePrivacy.

Does Cubilis transfer data outside the EU?

No. Cubilis hosts booking data within the European Union in a standard setup, so there is no third country transfer. Confirm the hosting location in your data processing agreement.

Is a DPIA needed for Cubilis?

A DPIA is generally not required for the booking function because it processes reservation data rather than large scale profiles. Reassess if you add analytics or handle special category data such as accessibility needs.

How do I implement Cubilis compliantly?

Sign a data processing agreement, confirm EU hosting, treat the booking cookies as strictly necessary, keep any analytics behind consent, and set retention aligned with your reservation records.

Are there alternatives to Cubilis?

Other EU based hotel booking engines offer comparable reservation features. The consent position is similar because booking cookies are usually strictly necessary.

How do I update my cookie policy for Cubilis?

List the Cubilis booking cookies as strictly necessary with their purpose and duration, and explain that they support the reservation process. Add any analytics cookies separately under a consented category.

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