WikkaWiki
WikkaWiki is an open-source wiki engine written in PHP. It provides collaborative documentation and knowledge management capabilities with user accounts, page editing, revision history, and access controls. As self-hosted software, GDPR compliance is entirely the responsibility of the hosting organisation. WikkaWiki processes user account data for registered contributors and sets session cookies for authenticated users.
What does WikkaWiki do?
What is WikkaWiki?
WikkaWiki is a lightweight open-source wiki engine written in PHP and MySQL. It features page editing, revision history, access control levels, and user account management. As self-hosted software, the hosting organisation is the sole data controller for all user data processed.
GDPR obligations for WikkaWiki operators
User account registration collects usernames, email addresses, and passwords. Page edit histories may attribute content to named users. Server access logs record IP addresses. Configure log retention limits, implement right-to-erasure for user accounts, and provide a privacy notice to users.
Practical compliance steps
Create a privacy notice for wiki users. Implement user account deletion (erasure). Minimise server log retention. Enable HTTPS. Configure secure session cookies. Note: WikkaWiki is no longer actively maintained. Consider migrating to actively maintained wiki platforms.
WikkaWiki and the GDPR
- Legal basis
- Legitimate interest (Art. 6(1)(f)) for strictly necessary session cookies. Contract performance (Art. 6(1)(b)) for user account data of registered wiki contributors.
- Risk level
- low
- Applicable regulations
- GDPR, ePrivacy Directive
Impact assessment (DPIA)
A DPIA is generally not required for standard wiki use cases. It may be relevant for wikis handling sensitive organisational or personal data accessible to large user groups.
Sample text for your banner
This wiki uses WikkaWiki, a self-hosted wiki platform. User account data is stored on our servers. Session cookies are used for authenticated access. See our privacy policy for full details.
What WikkaWiki sets and contacts
- Tracking method
- Open-source PHP wiki software, server-side page rendering, session cookies, user account management
- Server location
- Self-hosted (deployer infrastructure)
Cookies set (3)
| Name | Type | Duration | Purpose |
|---|---|---|---|
| PHPSESSID | functionality | Session | Standard PHP session cookie that maintains the authenticated user session for wiki editing and navigation. |
| wikka_user_name | functionality | 30 days | Stores the logged in username to auto fill the login form and personalise the wiki editing experience. |
| wikka_prefs | functionality | 1 year | Saves user interface preferences such as editor mode, theme selection, and display settings. |
Third-party domains contacted (1)
wikkawiki.org
Frequently asked questions about WikkaWiki
Can't find your question? Write to us, we answer fast.
What cookies does WikkaWiki set?
WikkaWiki sets a session cookie to manage user authentication and maintain login states. It may also set a preference cookie to remember user settings such as language or theme choices. As an open source, self hosted wiki, the exact cookies depend on your server configuration and any additional plugins installed.
Is consent required to use WikkaWiki?
Session cookies used for authenticated user access on WikkaWiki are typically considered strictly necessary and exempt from consent requirements. However, if you add analytics plugins, third party embeds, or non essential tracking to your WikkaWiki installation, consent would be required for those additions.
What is the legal basis for using WikkaWiki?
For essential wiki functionality and authentication cookies, legitimate interest under Article 6(1)(f) GDPR applies, combined with the strictly necessary exemption under the ePrivacy Directive. Any additional processing, such as analytics or user behavior tracking, requires consent under Article 6(1)(a).
Does WikkaWiki transfer data to third countries?
WikkaWiki is self hosted, so data transfers depend entirely on where you deploy the software. If hosted within the EEA, no international data transfers occur. If you use a hosting provider outside the EEA or integrate third party services, you must address transfer safeguards accordingly.
Is a DPIA required for WikkaWiki?
A DPIA is generally not required for a standard WikkaWiki deployment used for internal documentation or knowledge sharing. However, if your wiki processes sensitive data, is publicly accessible with user registration, or handles health, political, or other special category data, a DPIA may be necessary.
How do I implement compliance with WikkaWiki?
Review all cookies set by your WikkaWiki installation including any plugins. Configure your wiki to minimize data collection and set appropriate session expiration times. Add a privacy policy page within the wiki explaining data processing practices. Ensure user registration collects only necessary information.
Are there privacy friendly alternatives to WikkaWiki?
Other self hosted wiki solutions with good privacy characteristics include DokuWiki (file based, no database needed), BookStack, and Wiki.js. All self hosted wikis offer similar privacy benefits since you control the data. Choose based on features, maintenance requirements, and your technical capabilities.
How do I update my cookie policy for WikkaWiki?
Document the session cookie WikkaWiki sets, including its name, purpose (authentication/session management), duration, and type (first party, strictly necessary). If you have added plugins that set additional cookies, list each one separately. Self hosted software gives you full visibility into all cookies.
Sphinx
Sphinx is a web technology service that provides essential functionality for websites and digital platforms. It delivers core capabilities that support site operations, content delivery, and user experience optimization. Sphinx integrates seamlessly with modern web architectures, ensuring reliable performance and compatibility across browsers and devices. Trusted by businesses worldwide, Sphinx helps organizations maintain robust websites that meet user expectations and technical requirements.
Popmenu
Popmenu is a web technology service that provides essential functionality for websites and digital platforms. It delivers core capabilities that support site operations, content delivery, and user experience optimization. Popmenu integrates seamlessly with modern web architectures, ensuring reliable performance and compatibility across browsers and devices. Trusted by businesses worldwide, Popmenu helps organizations maintain robust websites that meet user expectations and technical requirements.
Envo Storefront
Envo Storefront is a web technology service that provides essential functionality for websites and digital platforms. It delivers core capabilities that support site operations, content delivery, and user experience optimization. Envo Storefront integrates seamlessly with modern web architectures, ensuring reliable performance and compatibility across browsers and devices. Trusted by businesses worldwide, Envo Storefront helps organizations maintain robust websites that meet user expectations and.
Weaverse
Weaverse is a digital analytics solution that helps businesses measure and understand their online performance through comprehensive data collection and analysis. It provides visitor tracking, behavioral insights, and conversion metrics across websites and applications. Weaverse supports custom event tracking, audience segmentation, and automated reporting. With intuitive dashboards and visualization tools, Weaverse enables informed decisions that improve experience and drive results.
Kadence WP Virtue
Kadence WP Virtue is a popular web platform powering millions of websites worldwide, offering a flexible and extensible foundation for building any type of online presence. It provides themes, plugins, and a user-friendly admin interface for developers and non-technical users. Kadence WP Virtue supports e-commerce, blogging, portfolios, and enterprise websites with robust customization options. With a massive community and continuous updates, Kadence WP Virtue remains a leading web development choice.
WoltLab Community Framework
Woltlab Community Framework is a development framework and toolkit providing developers with a structured foundation for building modern web applications. It offers reusable components, standardized architecture patterns, and comprehensive documentation. Woltlab Community Framework accelerates development through code generation, testing utilities, and build optimization. With an active community and extensive ecosystem, Woltlab Community Framework enables teams to build scalable, maintainable.
Make your site compliant today.
Free up to 25,000 sessions a month. No credit card, no commitment.